Manage Email Stress
News of a recent study has been making the rounds, showing that email is the top cause of stress in most workers’ lives, and that people are increasingly addicted to checking email constantly, two facts that are not surprising to many web workers.
Email is a constant demand on our attention, a constant burden on our minds, and a constant task that must be completed, over and over again, or else.
And yet, it is possible to get the stress of email down to a manageable level without declaring email bankruptcy.
While we’ve covered some great ways to reduce stress before, let’s look specifically at a few different ways to manage email stress, so that you can keep your calm in the middle of the chaos.
This isn’t a step-by-step guide, but some ideas you can choose from.
1. Don’t respond. There are some emails you need to respond to, that are important, and then there are the vast majority that really don’t need a response. As harsh as this may sound, consider deleting the majority of your emails. Jokes and chain mail from friends and family, cc’d emails and emails that just contain FYI info, invitations you’ll probably never get to, emails that say thank you, unsolicited offers, emails without a clear request … the list of emails that never need a response can go on and on. It takes a little while to be able to make quick decisions on which need response, but it’s a useful skill. Instead, delete most, and mark a few for response when you have time.
2. Wean from frequent checking. Perhaps the biggest cause of email stress is the need to check every few minutes (and yes, many people do this). The truth is, although we feel that need, it’s not really a need. It’s an urge. And it’s a learned response that can be unlearned. Just wean yourself slowly. Turn off your email notifier, and double the time in between email checking — if you check every 5 minutes now, try every 10 instead. Then every 20, and so on, until you get to your desired level. Very, very few people need to check more than once an hour, and most of us don’t even need that level of frequency. Once you’ve weaned yourself from constant checking, you’ve made huge strides towards a less stressful life.
